Effective delegation is one of the most critical skills a leader can develop. It allows organisations to scale, empowers teams, and prevents leadership burnout. Yet, many leaders struggle with knowing when and what to delegate. The 70% Rule of Delegation provides a simple yet powerful framework for making delegation decisions that drive efficiency and growth.
What is the 70% Rule of Delegation?
The 70% Rule states: If someone else can perform a task at least 70% as well as you can, you should delegate it. While it may not be done exactly to your standards, it frees up your time for higher-value tasks and allows team members to develop new skills.
Why 70% and Not 100%?
Leaders often hesitate to delegate because they fear a dip in quality. However, expecting perfection prevents growth. The 70% threshold acknowledges that:
- Learning and improvement take time – Delegating allows team members to gain experience and eventually reach 100% proficiency.
- Leadership focus should be on strategy – By offloading tasks, leaders can concentrate on big-picture priorities.
- Empowering others builds stronger teams – Trusting employees fosters ownership, accountability, and job satisfaction.
When to Apply the 70% Rule
Use this rule for tasks that:
- Are repetitive or process-driven – Administrative work, reports, or scheduling can often be handled by others.
- Support leadership priorities but don’t require direct involvement – Research, client follow-ups, or routine problem-solving.
- Offer growth opportunities for employees – Assigning projects that stretch skills develops future leaders.
However, avoid delegating:
- High-risk tasks with major consequences – Financial decisions, key client negotiations, or crisis management.
- Tasks that only you can do – If a leader’s knowledge is essential, delegation might not be the best approach.
How to Delegate Effectively
Applying the 70% Rule successfully requires structured delegation. Follow these steps:
1. Choose the Right Person
Match the task to an individual’s strengths, career goals, and workload. Delegating to the wrong person can lead to inefficiencies.
2. Set Clear Expectations
Define the task’s scope, deadlines, and desired outcomes. Clarity prevents confusion and sets up team members for success.
3. Provide Resources and Support
Ensure the individual has the tools, training, and guidance they need. Offer help but avoid micromanaging.
4. Allow for Learning and Mistakes
Delegation is a growth opportunity. Accept that mistakes may happen and use them as teaching moments.
5. Follow Up and Give Feedback
Monitor progress without hovering. Provide constructive feedback to refine skills and build confidence.
Final Thoughts
Mastering delegation through the 70% Rule allows leaders to focus on strategic priorities while developing a capable, empowered team. It’s a mindset shift—from seeking perfection to growth and efficiency.
Looking for leadership coaching to refine your delegation skills? CJPI can help!
